How to Email Receipts to Expensify

Last Updated: June 6, 2022

This wikiHow teaches you how to submit a receipt to Expensify via email. Submitting a receipt is easy—you'll just need to forward it to receipts@expensify.com using the email address connected to your Expensify account. If you're an Expensify Copilot submitting a receipt for someone else, you'll also need to add the email address of the person you're submitting for in the Subject line of the email message.

1

Open the receipt you want to send to Expensify.

If you received the receipt via email, open the email message in your mail application. If you have paper receipts, you will need to scan them so you can attach them to your email.
- If your email receipt was sent to an email address that is NOT the one connected to your Expensify account, you must forward the email receipt to that email address first. If you send the receipt to Expensify from a different email address, it will not be applied to your account.^{[1]
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- If you are submitting a scanned receipt rather than one from your email inbox, create a new email message now, and skip to step 3.

2

Click the "Forward" option.

The steps are a little different depending on your email app. Here are some of the most popular apps steps:
- If you're using Gmail, click or tap the three dots at the top-right corner of the message and select Forward.
- If you're using the Outlook desktop app, open the message and click the Forward message in the toolbar. If you're using Outlook.com or the Outlook mobile app, click or tap Forward at the bottom of the message.
- In the Apple Mail app on a Mac, hover the mouse cursor over the message header (the top of the message) and click the arrow pointing to the right. If you're using the app on an iPhone or iPad, tap that right-pointing arrow at the bottom.

3

Enter receipts@expensify.com into the "To" field.

This is the official submission email address. Whether you're submitting a receipt for yourself or for someone else for whom you're a Copilot, this is the email address you'll need to use.

4

Enter a subject (Copilots only).

If you're submitting a receipt for yourself, you can skip this step, as the subject line doesn't matter for you. If you are a Copilot, the subject must be the email address of the user for whom you're submitting the receipt. Remove the current subject line if there is one and replacing with just the person's email address.^{[2]
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5

Attach the receipt to your email (if you need to).

If the body of the email you're forwarding already contains the receipt, you can skip this step. If not, you'll need to attach the receipts. You can attach a JPEG, GIF, PNG, PDF, DOC, RTF, or HTML file.
- You can attach multiple results to a single email, but try to keep your attachments to 10 or fewer.

6

Click the "Send" button.

This sends the email message to Expensify. Sometimes this icon looks like a paper airplane instead of the word "Send." Once your receipt is processed by Expensify's SmartScan software, it'll be added to your Expenses page.