How to Respond to an Email With a Thank You

Did someone write you a nice note, answer a question that you asked, etc? If so, it is important to be polite to the person by saying "thank you".

Steps

1
In all email clients, there is a reply button (normally located in the upper left corner). Click on "reply"
2
Know who you're sending it to. If you're sending the thank you to a friend, you can be more informal. If you're sending the thank you to your boss, you will need to be more formal.
- Also, you need to know how many people you're sending it to. You can't send an email directed to one person when it's supposed to go to 10 people.
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3
Properly thank this person for their thoughtfulness in the body of your email. Although a simple "thank you" may suffice for some emails, many more will require more effort on your part. Here are a few pointers:
- Be specific. State why you are thanking the person; for example, you could say "Thank you for answering my question. Your assistance is very much appreciated".
- Be brief. You don't want them to have to spend 15 minutes reading your lengthy thank-you note.
- Use proper grammar and punctuation.
- Smile. Much like a phone call, the reader can "hear" a smile in an email.
4
When finished with the body of your message, click "send".